Small Business

Make Your Small Business Look Big

Building your business often means starting from scratch and long hours spent at the office. Startups and small businesses typically have no IT department to set up software and phone systems. Luckily, entrepreneurs have access to a multitude of tools that can help provide large business-style services.

Here are four ways to make your small business look more prominent and impress potential customers while you grow.

Quality Website

Before you start promoting your business, you should ensure that you have a quality website set up. Before your customers visit your location, they will conduct some research and make assessments based on your online presence. One of the best ways to make a great impression on potential customers is through a professional website. Tools like Wix, WordPress, Squarespace and more make it easy to create a professional website at an affordable price.

Professional Email Address

Another simple way to impress potential customers is through a professional email address. Some small businesses make the mistake of using personal email addresses that end with @gmail.com or @outlook.com instead of an email on their business’s website domain. Google’s G Suite is designed for workplaces and starts at $5 per month. G Suite makes it easy and affordable to have a professional email address on your own business’s domain.

Dedicated Phone Numbers

Like having a business email address, having a dedicated phone number for your business is another way to make you look professional and big. Having a dedicated phone number means sharing your number without having to share your personal number.

Professional Phone System

NEWT Mobile for BusinessesDid you know that the way you answer the phone could help or hurt your business? It’s probably not a surprise that the way you address your customers over the phone is the backbone of a successful business. Some small businesses use their cell phone to answer calls, but if you’re a local business with local perspectives, chances are your potential customers will know the difference between a cell phone number and a landline.

Luckily, the NEWT Managed PBX Phone System is a reliable, affordable solution for any business. NEWT offers an on-premise Managed PBX, low operating costs and over 80 business features.

To learn more about how NEWT can help your business, visit business.fibernetics.ca.

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Cloud Computing

Why Small Businesses are Moving to the Cloud

The future is in the cloud

More than ever, companies are tapping into the power of the cloud. Whether a disaster strikes, devices are misplaced, or you need to access files on the go, cloud storage can be a beneficial and reliable data solution. Here are a few reasons why businesses are switching over to the cloud.

Cost Efficiency

Purchasing equipment to build out and operate a data centre can be costly and time consuming for many businesses. Cloud computing reduces these costs and eliminates the added stress. Moving over to the cloud presents significant savings on hardware, facilities, utilities and other traditional computing requirements.

Heightened Security

People might not believe it, but cloud services provide a high-level security protocol to ensure that data is always protected. Cloud computing increases data security by following a layered approach that includes data encryption, key management, secure access controls, security intelligence and regular security audits.

Clear Collaborations

CloudCloud-based office systems can drive on-site and off-site office environments. The ability to collaborate over cloud services offers flexibility and support for remote workers and allows them to continue projects while away on road trips and conferences.

Cloud services also will allow workers to send information quickly. Documents and other important files can be sent in real time and collaborated on simultaneously.

Scalability and Flexibility

Utilizing cloud computing allows your employees to be more flexible – inside and outside the office. While on the cloud, employees can access files using web-enabled devices such as smartphones, laptops and tablets. Files can now be shared both internally and externally over the Internet.

Another benefit of using cloud computing is scalability. The cloud allows you to support your business growth without expensive changes to your existing IT systems. Now, your business can easily upscale or downscale depending on your IT requirements and resources.

Don’t Get Left Behind

Technology is changing quickly and utilizing current cloud storage features has become essential for business security and success.

For more information on NEWT Cloud services, please visit business.fibernetics.ca.

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Take Your Business Phone Anywhere with NEWT Mobile

NEWT is proud to announce the launch of NEWT Mobile!

We’re taking business communications in Canada to the next level with the launch of our brand new SIP-based application for Apple iOS and Android OS devices. NEWT Mobile is fully integrated with our Managed PBX Solution, extending functionality and service to make and receive calls via the user’s mobile device.

Take Your Business Phone Anywhere

NEWT Mobile is user-friendly and designed to extend office phones to mobile devices. NEWT Mobile allows clients to call via Wi-Fi or cellular data networks (3G/4G/LTE). Employees outside of the office will now have increased accessibility and can utilize the full suite of features while lowering or eliminating high cellular long distance or roaming charges. The NEWT Mobile app lets you send and receive business calls as if you were in the office. It uses business Caller ID enabling you to hide your mobile phone number, and doesn’t require a subscription to a mobile service provider and can operate independently.

NEWT Mobile can be used to:

  • Answer, transfer and place calls
  • Manage voicemails
  • Listen to messages
  • Access call history
  • Click to dial contacts and access phone directory

After installing NEWT Mobile with an active license, clients will have remote access to their 80-plus NEWT calling features using an active internet connection or cellular data networks.

Stay tuned for upcoming training sessions and further news about NEWT Mobile. To learn more about NEWT Mobile, visit our website.

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Voicemail to Email feature

3 Beneficial Features for Out of Office Workers

With over 80 features, NEWT Managed PBX phone system offers a unique and convenient experience.

They are the brave individuals who choose to wander out into the concrete jungle to get things done in face to face meetings. These courageous folks are known as out of office workers. However, what are you supposed to do when people call from within the office?

Here are three NEWT features that can help out of office workers get the messages they need without checking into the workplace.

Call Forwarding

With NEWT’S fully managed hybrid PBX system, you’ll be able to use the “Find Me Follow Me” feature to make sure those important calls get to you promptly. All you have to do is program your numbers into the console, and the system will be able to reroute the call to multiple numbers simultaneously or in sequence, i.e. cell phone and home. Whether you’re on the job site impressing a client or suppressing your road rage on highway 401, the call will find you.

Voicemail to Email

Now, if you don’t want a call to find you right at this moment, here’s another helpful feature. Instead of having someone leave a voicemail on your cell phone or office phone, which needs pesky passwords and confusing navigation options, send it to your email! After inputting the numbers into the console, you can send voicemails to email by inputting a designated email address. Messages will be saved as MP3 files, allowing you to listen to each of them with ease on your computer or smartphone.

Time of Day Scheduling

rawpixel-1061533-unsplashSometimes we find ourselves in a situation where we have absolutely no time to answer calls or look through emails. That’s where the “Time of Day Scheduling” feature comes in handy. Within your NEWT console, you can input your numbers and emails, and you can also set the time of day you’d like calls forwarded to you. Simply select the day of the week and adjust what time you’d like these calls to go to you. For example, on Tuesdays, I’d like the “Find Me Follow Me” feature to activate at 10 a.m. when I leave the office and deactivate at 3:45 when I return.

So whether you’re in the office or venturing out into the world, NEWT has plenty of features to help you get through your day. To learn more about the latest features from NEWT, visit our features page.

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September 2018 Quarterly Newsletter

We’re excited to introduce you to the NEWT Quarterly Newsletter, which includes the latest features and products. As your company continues to grow, NEWT improves the way you connect with your team, customers and clients.


Letter From the President

LetterAs we approach the end of the summer, I find myself asking “Where did the time go?” Every year, summer seems to pass by faster than the last.

In appreciation of your interest in our first NEWT Newsletter, I would like to personally thank you for your time and trust in the services we provide. Thank you for giving us the opportunity to take care of your phone, internet, data needs, and for entrusting us with your business.

We’re very excited to launch this newsletter, to better communicate with our customers and ensure you’re all aware of the improvements we’re making every day to both our products as well as the customer experience. We take great pride in all that we offer, and I welcome you to reach out if you have any questions or want to explore the multitude of services we provide.

Thank you,

Francisco Dominguez


New Features: Sound File Management

Personalize the caller experience with Sound File Management!

Sound File Management

As summer comes to a close, the hustle and bustle of the holiday season are rapidly approaching. Now is a perfect time prepare your holiday on-hold messaging.

The Sound File Management feature reveals a new section within the PBX Administrative Interface that allows customers to upload and self-manage audio file assignments for On Hold Messaging and Automated Attendant menus. For only $9.95 a month plus a small provisioning fee, Sound File Management allows for up to ten Music on Hold (MoH) classifications. Extension configuration allows for customized on hold messaging, so you can include all your favourite holiday jingles

Music on Hold options include:

  • The ability to randomize playback of multiple sound files; which is ideal for broadcasting marketing content to a held caller
  • Allows for sound file archiving
  • Provides an easy-to-use graphical feature management interface

Click here to download more information.


Training Videos

Learn more about the most common features on the Grandstream GXP Series handset models.

To access additional training videos, please visit NEWT Training.


Add PBX Redundancy to Your System

Restore voice services in minutes!

newt_pbx_polycom_phoneNEWT’s Cold Spare program offers a redundant backup PBX appliance that resides at the customer’s site, should the primary PBX hardware ever fail.

Customers can make a quick call to NEWT Support to assist remotely with a PBX hardware swap, restoring voice services in minutes, without having to wait for replacement hardware.

Each Cold Spare PBX hardware is customer specific, configured as a duplicate image of the primary PBX, and your valuable core phone system settings will remain intact. The Cold Spare offers peace of mind and a superior level of disaster recovery at an industry leading affordable price point.

Pricing is based on PBX Appliance Type. Please contact us for additional information. 


Upcoming Events

WebinarsNEWT training seminars are continuously improving to meet the current and future needs of our customers and their clients. New features are always being introduced, and new employees require education and training.

Free training webinars are designed for End Users and Administrators. Sessions focus on how individuals can access and effectively use the most popular NEWT Managed PBX features. System administrators are encouraged to join the session for additional content learning. Every session ends with a 15-minute Q&A, allowing end users to ask any additional questions about the system.

                                                                                          Register now for upcoming sessions.


Thank you again for giving us the opportunity to take care of your phone, internet and data needs. If you have any questions or concerns, please feel free to contact us.

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PBX for Realtors

5 Reasons Why NEWT is the Right Choice for Realtors

One of the biggest challenges real estate firms are facing today is keeping up with modern technology. PBX (Private Branch Exchange) solutions can help real estate agencies gain a competitive edge and maintain fast and efficient communication with clients.

If you’re ready to bring your connection out of the stone age – or perhaps you’re tired of expensive and complicated systems, then this real estate guide will shine a light on what you should be looking for in a business phone system.

Why Hybrid Cloud Phone System is the Perfect Choice

1. Mobility

Nearly a third of all real estate agents spend more time working outside of the office. While email and text messages are easily accessible through a handheld device, realtors reported that 91% of their communication with clients is done by telephone.

Find Me, Follow Me and Direct Inward System Access (DISA) allows for integration with mobile devices and will enable employees to make calls from their mobile phones as if they were calling from the office.

2. Client Experience

Home buyers are looking for real estate Real Estate Agentagents who are responsive and up-to-speed on new technology. A report from the National Association of REALTORS® (NAR) found that when communicating with their agent, recent buyers found it essential that their agent calls them personally.

Most clients prefer to talk on the phone so, it only makes sense that realtors can be reached seamlessly on their mobile device. To ensure critical calls are never missed, NEWT routes calls from office phones to mobile devices, helping realtors stay connected to their clients.

3. Flexibility

Finding a scalable system with the flexibility to grow as quickly and proficiently with the company can be a challenge for many realtors, especially when companies have offices in multiple locations. Traditional phone systems can be a point of frustration for realtors and clients. Moving effortlessly from properties to the office is essential for callers and staff.

Not only does NEWT help with multi-site companies, but it also helps companies of all sizes keep up with continually evolving technology and keep team members within the same phone system. NEWT Managed PBX is easy to manage and update, allowing realtors to add and remove functionality and users as needed – without the hassle.

4. Easy to ManageNEWT Attendant Console

Using outdated analog phone systems can be complicated and inconvenient. Trying to manage, change settings, or update an outdated system can be complicated and a strain on productivity.

NEWT can make it easier to manage from a technical standpoint. Features such as the NEWT Attendant Console improve call management by increasing visibility of extensions and calls to your company.

5. Cost

Every business is looking for ways to increase profit and cut down on costs, but not at the expense of quality. PBX systems are known for being cost-effective and high-quality – two things any realtor and savvy businessperson strives for.

NEWT is fully-managed, with an all-included feature set. NEWT clients have seen up to an 80% reduction in their monthly telecom expenses by eliminating the cost of business phone lines.

What’s Next

Are you ready for reliable communication that is fully-managed and easy to use? NEWT can ensure that you’re always connected and never miss an important call. Contact us today to speak with a product specialist.

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Summer Features

Sit Back, Relax and Enjoy Summer Vacation with NEWT

Ah, summer. A time for relaxation and release from the clutches of winter. Whether you’re embracing the warm weather or taking a vacation, summer is the perfect time to step out of the office.

Disconnecting entirely while on vacation is easier said than done – if you have a crucial role within an organization, it may be difficult to remove yourself. However, it is essential for any busy bee like yourself to take a break.

NEWT offers over 70 unique and convenient features to simplify your telecom needs, making it easier to go on vacation with peace of mind. Here are 5 NEWT Business features you can use to maximize your vacation and stay connected.

Top 5 Vacation Features

1. Find Me Follow Me
Are you ever concerned about missing a call while you’re sipping a cold beverage at the cottage? As we all know, a missed opportunity can be lost dollars, and a voicemail may not suffice depending on the caller. With the Find Me Follow Me feature, never miss an urgent call. Find Me Follow Me will ensure that no matter where you are, customers can contact you seamlessly. This feature enables incoming calls to “find me” and deliver them to any location, while “follow me” provides the ability to receive calls at any assigned number. Forward your calls to multiple numbers simultaneously, including office extensions, home phones and cell phones.

2. Holiday/Alternate Auto Attendant Message
If you’re heading out of the office for a trip to the Bahamas or a soul-searching journey through the mountains, Holiday/Alternate Auto Attendant Message will allow you to pre-record alternate greetings and office closures. This feature also gives you the ability to toggle between the Holiday/Alternate Recording and the Normal Day-to-Day Auto Attendants recording.

3. Enhanced Conference Bridge
Listen in or participate in important calls while Cellyou’re away on vacation with the Enhanced Conference Bridge feature. NEWT Managed PBX provides a free hosted cloud-based conference bridge service with an extensive moderator set including, listen only, leadership role, participant status view, mute/unmute of participants and disconnect participants. Whether you’re in a car, a plane, or paragliding in the Caribbean, you can still check into your company’s weekly meetings without missing a beat.

4. Call Detailed Records (CDR)
From catching up on paperwork, emails, and putting out office fires, getting back from a vacation can be pretty hectic. NEWT can help solve a few of those issues. Call Detailed Records gives you the ability to view inbound and outbound calls per extension (or all expansions), for a specified time frame. This feature is available on the PBX interface in near-real time for local and long-distance calls.

5. Voicemail
It may seem like a typical feature, but voicemail is essential to any phone system especially when you are away from the office. Each PBX Extension can be assigned a dedicated voicemail box. Messages are stored in the NEWT Cloud with no limits regarding the number of messages that can be saved. Also, they can be saved as MP3s! When desired, each voicemail can be saved as an audio file and sent straight to your email, removing the hassle of remembering that pesky voicemail password. Standard Voicemail Features include saving messages, forwarding messages, temporary greetings and message folders.

Stay Connected

Vacation

With NEWT, you’ll no longer have to worry about missing anything crucial while away from the office. So, sit back, relax and enjoy your summer vacation.

To learn more about NEWT call 1-888-996-6398 or visit our website at business.fibernetics.ca.

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A Communication Solution for Small Businesses

In the beginning stages of any business, entrepreneurs are searching for ways in which to increase their bottom line and reduce their overhead. Often, as a business is just getting its feet wet within its respective market, technological tools may be considered an unnecessary added expense. Most small businesses are in search of a realistic, cost-effective way to run their business. Frequently, it is assumed that advanced communication systems are only necessary for large enterprises. The needs of small businesses are not always catered to regarding office technology. To put that into perspective, of the one million Canadian businesses, 80% require four phone lines or less.

NEWT has an answer for small businesses that are tirelessly trying to find an efficient and cost-effective communication system. The NEWT Mini Managed PBX Phone System is tailored towards small sized companies. It provides up to four lines and six extensions, which is a much more realistic option for many companies and can be combined with Fibernetics’ unlimited Internet services to create a valuable business bundle. The NEWT Mini provides businesses with the same quality and 80+ features as the larger NEWT PBX phone system, like Direct Inward Dial, Voicemail to Email and more. However, this system is customized for organizations that are looking for a more practical solution.

NEWT understands that even the NEWT Mini may be unreasonable for an organization in the very beginning stages of development. Therefore, NEWT also offers the Small Business Bundle. The small business bundle includes two business phone lines, high-speed business Internet and a modem.

NEWT not only offers a reliable product, but it is also one that can help many organizations save time and money, while adding a phone system that provides both simplicity and efficiency. NEWT will aid the productivity of your organization, while giving business owners the opportunity to focus strictly on enhancing their brand. As your business flourishes, NEWT, being a fully managed and scalable product, will easily adjust to the needs of your ever-growing organization.

For more information on the NEWT Mini or the Small Business Bundle, please call 1-888-996-6398.

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Harness The Power Of Your Managed PBX With The NEWT Contact Centre

In a world that is constantly evolving, sometimes it can be difficult to keep up with the trend. All businesses want to ensure that they have the most advanced technology so that they can efficiently manage their company and provide for their consumers. However, many organizations are bombarded with a high volume of consumer information daily, much of which can be difficult and complicated to track. Often, the thought of adding a call centre has been unrealistic due to the high expense. Now, with VoIP and Hybrid solutions, contact centres can be setup using a cloud based feature, helping to eliminate high setup and maintenance costs.

The NEWT Contact Centre is a reliable, cloud-based service which is not only fully scalable to the size of your business but one which can help to increase sales by ensuring customer satisfaction and retention. Customer loyalty is essential as it costs 6–7 times more to acquire a new customer than retain an existing one (Bain & Company). Also, ensuring customer’s problems are resolved quickly and effectively can greatly enhance a company’s bottom line. On average, loyal customers are worth up to 10 times as much as their first purchase (Salesforce, 2015).

Many problems that call centres experience can be eliminated using the extensive, conventional features that the NEWT Contact Centre service has to offer. For example, due to legal and government regulations, call centres are required to delete specific information like credit card records and personal consumer information. The NEWT Contact Centre offers a “Purge” feature which ensures that information will be deleted and will not be accessible after a specific date set by the organization.

This system provides features which can streamline many processes within a business. The cloud based element allows for an organization to create a customer centric environment through a virtual contact centre accessible at any time. This technology also has the capabilities to deliver powerful reports which examine agent and queue summaries and issues like abandoned calls. These reports can help management teams locate specific problems and develop solutions to enhance the success of the entire corporation.

The NEWT Managed PBX in combination with the NEWT Contact Centre service allows a business to focus on its growth and development, while this advanced business phone system along with its features eliminates and simplifies many tedious tasks.

Learn more about the NEWT Managed PBX and the NEWT Contact Centre or contact 1-888-996-6398 for further information.

NEWT contact centre

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NEWT Teams Up With Operation Christmas Child

Life in general is all about giving and helping others whenever we can, this is especially true during the holidays. This Christmas season, NEWT is working with Operation Christmas Child to help bring smiles to children all across the globe.

The NEWT team visited the home of Operation Christmas Child in Kitchener and spoke with OCC’s Paula Schneider. OCC provides gift boxes for children containing daily necessities like gloves and school supplies, as well as toys and dolls to play with. These packages have been put together with love and care by many individuals and now, the OCC’s Kitchener site is where the final inspection occurs before the boxes are shipped out. This inspection is essential to ensure that the packages comply with customs regulations and rules so that the delivery of these gift boxes are not delayed.

7,000 volunteers are involved in this process to bring the spirit of Christmas to children worldwide. Please watch the video below to learn more. You can find out more about Operation Christmas Child and how to get involved here.

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